DATA WE COLLECT ABOUT YOU Personal data/information is any information about an individual from which that person can be identified. At Sobriety Films UK, we may collect, use and store different types of personal data when you register for the Sobriety Films UK Newsletter, or become a participant, contributor, staff member or volunteer. This may include Your full name; Your email address Your home address Your Company/organisation Your telephone number/s Your date of birth Your gender (If you choose to provide) Your ethnicity/cultural background (If you choose to provide) We may also collect ask about any disabilities, mental health issues or learning difficulties, if you wish to disclose, as we want to ensure we are offering the most appropriate support to suit your needs.
HOW IS YOUR DATA COLLECTED Depending on your involvement with Sobriety Films UK, we will access your data in various different ways. For example, on starting a workshop with us; we will collect information via evaluation forms, or consent release forms etc. We will also collect data through: Direct interactions Via our website If you join our mailing list When you sign up for a workshop When you sign up to volunteer When you enquire about a service we provide When you give us feedback or contact us When you attend an event Technical data is also automatically collected as you interact with the website. This is collected via cookies or other similar technologies.
HOW WE USE YOUR DATA Your personal data is only ever used safely, and legally (where the law allows us to). We will likely use your personal data in the following circumstances: When you have provided us with consent to use your personal data for a purpose we have explained to you. When we need to comply with a legal obligation. Where we need to perform a contract we are about to enter into/have entered into with you. We use your personal data to improve our services and ensure we continue to deliver high quality services. We would combine data we have collected to get an idea of the kinds of clients/participants accessing our services, so to help us identity specific interests and deliver services focused around them. We use your data to contact you for any reason, such as an alteration or cancellation to one of our servies, or to deal with any queries or concerns appropriately. We store data, such as release forms, on file as evidence of receipt of consent from contributors.
MARKETING & FUNDRAISING At Sobriety Films UK, our services are funded by grants and commissions from clients. This means marketing and advertising is a vital part of our activities. We will your email address to send you email marketing if you have signed up to receive this from us. This will include our newsletter, information about our workshops and other services; events and screenings. (You can opt out of these at any time).
DATA RETENTION At Sobriety Films UK, we will only retain your personal data for as long as reasonably necessary to fulfil the purposes we collected it for. In the event of a complaint, or a prospect of litigation in respect to our relationship with you; we may hold your data for longer. To decide the correct amount to time to retain your personal data, we will consider the nature of the data, the amount and the sensitivity of the data. In some circumstances, we may anonymise your personal data for statistical or research purposes, which can be used indefinitely without needing to notify you futher. This would mean the information can no longer be associated with you and is completely anonymous.
DATA SECURITY Every appropriate security measure has been taken to prevent your personal data from being used without authorisation, from being accidentally lost or altered. In addition to this, access to your personal data by employees, clients, commissioners or any other parties is limited. They will only process your data upon our instruction and will be subject to a duty of confidentiality. Should we suspect any personal data breach, we have procedures in place and will notify you where we are legally required to do so.
YOUR LEGAL RIGHTS You have the following rights in relation to your data: Right to access - the right to request (i) copies of the information we hold about you at any time, or (ii) that we modify, update or delete such information. Right to correct - the right to have your data rectified if it is inaccurate or incomplete. Right to erase - the right to request that we delete or remove your data from our systems. Right to restrict our use of your data - the right to "block" us from using your data or limit the way in which we can use it. Right to data portability - the right to request that we move, copy or transfer your data. To make enquiries, exercise any of your rights set out above, or withdraw your consent to the processing of your data (where consent is our legal basis for processing your data), please contact us via e-mail. It is important that the data we hold about you is accurate and current. Please keep us informed if your data changes during the period for which we hold it.